Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own?
On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote:
Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own?
Would suggest an easy solution - - - -trying to keep things very clean and simple - - - - AIUI the goal in record keeping anyway. 1. invoice per property 2. generate an 'invoice' of the invoices' done It is necessary to have information flow back to the 1st level of invoice - - - ie when the master invoice is paid that all the subsidiary invoices are also so marked. If that doesn't happen - - - well then you will have a mess trying to determine your accounts aging. HTH
On 4/28/2023 3:51 AM, o1bigtenor wrote:
On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote:
Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own? Would suggest an easy solution - - - -trying to keep things very clean and simple - - - - AIUI the goal in record keeping anyway.
1. invoice per property 2. generate an 'invoice' of the invoices' done
It is necessary to have information flow back to the 1st level of invoice - - - ie when the master invoice is paid that all the subsidiary invoices are also so marked. If that doesn't happen - - - well then you will have a mess trying to determine your accounts aging.
HTH _______________________________________________ users mailing list -- users@lists.ledgersmb.org To unsubscribe send an email to users-leave@lists.ledgersmb.org
Would that not be the function of a Statement of the customer's account, to list the invoices they owe? Creating an "invoice of the invoices" would seem to be double charging the customer, how would the program code not expect payment for the "invoice of the invoices" in addition to the subordinate invoices? I guess what I'm asking is can LedgerSMB support hierarchical customers with subordinate entities under them. Like where a General Contractor has corporate Clients with multiple branch locations that have to be tracked separately for each contracted job. I realize that I may not be explaining my question very well of how are nested entities handled.
On Fri, Apr 28, 2023 at 10:34 AM John Brooks <john@day-light.com> wrote:
On 4/28/2023 3:51 AM, o1bigtenor wrote:
On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote:
Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own? Would suggest an easy solution - - - -trying to keep things very clean and simple - - - - AIUI the goal in record keeping anyway.
1. invoice per property 2. generate an 'invoice' of the invoices' done
It is necessary to have information flow back to the 1st level of invoice - - - ie when the master invoice is paid that all the subsidiary invoices are also so marked. If that doesn't happen - - - well then you will have a mess trying to determine your accounts aging.
HTH _______________________________________________ users mailing list -- users@lists.ledgersmb.org To unsubscribe send an email to users-leave@lists.ledgersmb.org
Would that not be the function of a Statement of the customer's account, to list the invoices they owe?
Creating an "invoice of the invoices" would seem to be double charging the customer, how would the program code not expect payment for the "invoice of the invoices" in addition to the subordinate invoices?
Nope because using double entry accounting the meta invoice pays the individual invoices. There might be other solutions but this is a very easy one. HTH
Hi John, On Fri, Apr 28, 2023 at 5:34 PM John Brooks <john@day-light.com> wrote:
On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote:
Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own?
LedgerSMB has a concept called "credit entity account" (ECA). Invoices are made out to an ECA. You can have multiple ECAs per business counterpart. So, if you're doing business with Wallmart, you can have a separate credit entity account for each Wallmart branch. In the AR Outstanding report, you can select on all open invoices from Wallmart to send a summary to a central contact at Wallmart, if you need. The AR Aging report even provides an e-mail interface to send that e-mail directly from within the web application.
Would suggest an easy solution - - - -trying to keep things very clean and simple - - - - AIUI the goal in record keeping anyway.
1. invoice per property 2. generate an 'invoice' of the invoices' done
@o1bigtenor: do you do this yourself? Do you use LedgerSMB for it? I'm trying to imagine how to do this with existing LedgerSMB functionality, but I can't come up with the solution. I hope this is an opportunity to learn!
It is necessary to have information flow back to the 1st level of invoice - - - ie when the master invoice is paid that all the subsidiary invoices are also so marked. If that doesn't happen - - - well then you will have a mess trying to determine your accounts aging.
[ snip ]
I guess what I'm asking is can LedgerSMB support hierarchical customers with subordinate entities under them. Like where a General Contractor has corporate Clients with multiple branch locations that have to be tracked separately for each contracted job. I realize that I may not be explaining my question very well of how are nested entities handled.
There's currently no nesting deeper than the "Legal entity" > "entity credit account" nesting. How deep would you like your setup to nest? I'm familiar (in a different context) with different "levels" of parents, without modelling the entire ownership tree: "Immediate parent", "Ultimate Legal Parent" and "Ultimate Economic Parent". If you need more than the currently available 2 levels, would these 3 levels be sufficient? Regards, -- Bye, Erik. http://efficito.com -- Hosted accounting and ERP. Robust and Flexible. No vendor lock-in.
On 4/28/2023 11:21 AM, Erik Huelsmann wrote:
Hi John,
On Fri, Apr 28, 2023 at 5:34 PM John Brooks <john@day-light.com> wrote:
> On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote: >> Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own?
LedgerSMB has a concept called "credit entity account" (ECA). Invoices are made out to an ECA. You can have multiple ECAs per business counterpart. So, if you're doing business with Wallmart, you can have a separate credit entity account for each Wallmart branch. In the AR Outstanding report, you can select on all open invoices from Wallmart to send a summary to a central contact at Wallmart, if you need. The AR Aging report even provides an e-mail interface to send that e-mail directly from within the web application.
> Would suggest an easy solution - - - -trying to keep things very clean > and simple - - - - AIUI the goal in record keeping anyway. > > 1. invoice per property > 2. generate an 'invoice' of the invoices' > done
@o1bigtenor: do you do this yourself? Do you use LedgerSMB for it? I'm trying to imagine how to do this with existing LedgerSMB functionality, but I can't come up with the solution. I hope this is an opportunity to learn!
> It is necessary to have information flow back to the 1st level of > invoice - - - ie when the master invoice is paid > that all the subsidiary invoices are also so marked. If that doesn't > happen - - - well then you will have a mess > trying to determine your accounts aging.
[ snip ]
I guess what I'm asking is can LedgerSMB support hierarchical customers with subordinate entities under them. Like where a General Contractor has corporate Clients with multiple branch locations that have to be tracked separately for each contracted job. I realize that I may not be explaining my question very well of how are nested entities handled.
There's currently no nesting deeper than the "Legal entity" > "entity credit account" nesting. How deep would you like your setup to nest? I'm familiar (in a different context) with different "levels" of parents, without modelling the entire ownership tree: "Immediate parent", "Ultimate Legal Parent" and "Ultimate Economic Parent". If you need more than the currently available 2 levels, would these 3 levels be sufficient?
Regards,
-- Bye,
Erik.
http://efficito.com -- Hosted accounting and ERP. Robust and Flexible. No vendor lock-in.
To answer your question - 2 levels are what I am needing. I am the treasurer for a property owners association that has 350 parcels of land, owned by 280 owners. Some owners own multiple parcels, 85% of the owners own a single parcel. I have inherited a quickbooks accounting system that I want to migrate out of into something opensource. The parcels of land are managed as "jobs" belonging to "customers" in quickbooks terminology. This hierarchical parent/child relationship needs to be maintained. The parcels are constantly being bought and sold to new owners. Multiple parcel owners will sometimes sell off a parcel, but retain ownership of their other parcels. Sometimes single parcel owners will buy another parcel. To handle this we need to "inactivate" the parcel being sold in the sellers inventory (this retains the financial transactions involved with that parcel being linked to that owner), then we recreate that parcels parameters into a new parcel under the new owner (that allows transactions to then apply to the new owner going forward). The parcel number remains the same, but a sequence number connected to it is advanced - no data is lost or orphaned that way. Hopefully that will help you understand what I am needing.
On 4/28/2023 11:21 AM, Erik Huelsmann wrote:
Hi John,
On Fri, Apr 28, 2023 at 5:34 PM John Brooks <john@day-light.com> wrote:
> On Thu, Apr 27, 2023 at 11:46 PM <john@day-light.com> wrote: >> Can LedgerSMB handle Parent Customers with multiple properties where invoicing is done per property and accounted for separately from the other properties. Payments are made by the parent customer for all the properties they own?
LedgerSMB has a concept called "credit entity account" (ECA). Invoices are made out to an ECA. You can have multiple ECAs per business counterpart. So, if you're doing business with Wallmart, you can have a separate credit entity account for each Wallmart branch. In the AR Outstanding report, you can select on all open invoices from Wallmart to send a summary to a central contact at Wallmart, if you need. The AR Aging report even provides an e-mail interface to send that e-mail directly from within the web application.
> Would suggest an easy solution - - - -trying to keep things very clean > and simple - - - - AIUI the goal in record keeping anyway. > > 1. invoice per property > 2. generate an 'invoice' of the invoices' > done
@o1bigtenor: do you do this yourself? Do you use LedgerSMB for it? I'm trying to imagine how to do this with existing LedgerSMB functionality, but I can't come up with the solution. I hope this is an opportunity to learn!
> It is necessary to have information flow back to the 1st level of > invoice - - - ie when the master invoice is paid > that all the subsidiary invoices are also so marked. If that doesn't > happen - - - well then you will have a mess > trying to determine your accounts aging.
[ snip ]
I guess what I'm asking is can LedgerSMB support hierarchical customers with subordinate entities under them. Like where a General Contractor has corporate Clients with multiple branch locations that have to be tracked separately for each contracted job. I realize that I may not be explaining my question very well of how are nested entities handled.
There's currently no nesting deeper than the "Legal entity" > "entity credit account" nesting. How deep would you like your setup to nest? I'm familiar (in a different context) with different "levels" of parents, without modelling the entire ownership tree: "Immediate parent", "Ultimate Legal Parent" and "Ultimate Economic Parent". If you need more than the currently available 2 levels, would these 3 levels be sufficient?
Regards,
-- Bye,
Erik.
http://efficito.com -- Hosted accounting and ERP. Robust and Flexible. No vendor lock-in.
Erik, After going over what you have explained above and looking into some of the documentation on the website it looks like the "Legal entity" > "entity credit account" nesting. is exactly what I am after, a single parent entity with multiple children entities. I think the best way forward is to set up a testing environment and run some sample data through to determine if it meets our needs. Is there enough similarity between version 1.5 as offered by "efficito.com" and version 1.10 that was just released to get a realistic understanding of how the software functions? FreeBSD's port system only offers version 1.2.26 so it will require a manual install to get to version 1.10. John @o1bigtenor: thanks for suggesting an easy solution to keep things very clean and simple...
Hi John, There's currently no nesting deeper than the "Legal entity" > "entity
credit account" nesting. How deep would you like your setup to nest? I'm familiar (in a different context) with different "levels" of parents, without modelling the entire ownership tree: "Immediate parent", "Ultimate Legal Parent" and "Ultimate Economic Parent". If you need more than the currently available 2 levels, would these 3 levels be sufficient?
After going over what you have explained above and looking into some of the documentation on the website it looks like the "Legal entity" > "entity credit account" nesting. is exactly what I am after, a single parent entity with multiple children entities. I think the best way forward is to set up a testing environment and run some sample data through to determine if it meets our needs.
Is there enough similarity between version 1.5 as offered by "efficito.com" and version 1.10 that was just released to get a realistic understanding of how the software functions? FreeBSD's port system only offers version 1.2.26 so it will require a manual install to get to version 1.10.
On the whole, 1.5 and 1.10 are quite similar in functionality. Major areas of difference are multi currency support and bank reconciliation. There are however quite a number of differences in the details. Differences that should make life easier and/or the software more self-explanatory. In short: for assessment of the functionality, yes, you can use the demo system. For assessment of usability, I think a 1.10 system would definitely get you a better experience. (I'm looking to implement a 1.10 demo system because of recent surge in demand; not promising much, though: I have some rather demanding projects going on...) Regards, -- Bye, Erik. http://efficito.com -- Hosted accounting and ERP. Robust and Flexible. No vendor lock-in.
participants (4)
-
Erik Huelsmann -
John Brooks -
john＠day-light.com
-
o1bigtenor